STEPS FOR DEFENDING THE DOCTORAL THESIS (AND THE FINAL REPORT)

( from the Institutional Regulation on the Organization and Operation of Doctoral University Studies)


STAGE I (final report defense): 

   1.The doctoral student submits to the secretariat:

           - the thesis in electronic format 

          - the thesis abstract in electronic format 

          - the declaration of originality - printed, dated and signed  A 3.16_Declaratie de originalitate_En.doc

          - the request for thesis submission in order to defend the final report (at least 10 days before the proposed date for defense) request for predefense.docrequest for evaluation for predefense.doc


        2. The thesis is sent to the doctoral supervisor and to the members of the supervisory committee.

(if changes are necessary at the level of the thesis - due to similarities - the coordinator and the guidance committee will receive notification from SDEAA).

       3.The reports on the degree of similarity that will include the resolution of the doctoral supervisor, of the academic guidance and intergity committee, as well as of the person/persons designated by the doctoral school A 3.7_Rezolutie raport de similitudini_En.docx

        4. SDEEA prepares the similarities report (which will later be sent to the coordinator and the guidance committee) (if changes are necessary at the level of the thesis –regarding similarities – the coordinator and the guidance committee will receive notice from the SDEAA).

           5. The coordinator will receive the minutes – catalog from SDEAA.    

            6. The final report is supported (on the date of the submitted application). ! The support of the report is public and will be posted on the SDEAA portal!

           7. After the final report is defended, the following are submitted to the secretariat (by the doctoral student or the doctoral student's coordinator): 

               - the minutes - catalogue received from the SDEAA (complete)

               - the minutes of the defense within the guidance committeeProces verbal comisia de indrumare si integritate academica.docx

               - the acceptance report of the coordinatorREFERAT DE ACCEPTARE A TEZEI IN CADRUL COMISIEI DE INDRUMARE.doc

               - the agreement of the commission membersAcord asupra tezei de doctorat membru comisie.docx

                      (the procedure must not exceed 30 days)

STAGE II (administrative documents for starting the public defense):

(3 months + 5 days)

The doctoral student submits to the secretariat:

      1.The official thesis (2 printed and bound copies + 1 electronic copy) + OPINION of the coordinator uploading the thesis on the national platform (+ electronic copy)Coordonator AVIZ încărcare teză pe platforma națională.docx

     Electronic fomat of the thesis: 1.  the thesis (without apendix) + 2.  the apendix of the thesis - with start page

      2.Summary of the analysis of the similarities report (validated and signed by the coordinator)

     3. Summary of the doctoral thesis (printed) 

     4.Thesis submission certificate to the library (building C, 3rd floor))ADEVERINTA de la biblioteca atestare depunere teza.doc

     5.PhD student CV - dated and signed

    6. List of scientific publications - dated and signed 

    7.Student's statement - doctoral student regarding the acknowledgment regarding the publication in preview (calculating 3 months from the date of uploading on the platform) PhD student declaration_public consultation of thesis (4).docx (+ electronic)

     8. Student information document.Fisa doctorandului Student information document.docx (+ electronic)

                                  NOTE: The thesis will be sent to the national platform where it will stay for 3 months)


STAGE III (request for public defense of the thesis):

THE PROCEDURE WILL BE INITIATED WITHIN A MAXIMUM OF 10 DAYS FROM THE EXPIRY OF THE THESIS PREVIEW PERIOD IN THE NATIONAL PLATFORM (SDEAA is waiting for the CSUD validation opinion).

The doctoral student submits to the secretariat:

  1. Proposal of the coordinator with the members of the public commissionPROPUNERE COMISIE SUSTINERE PUBLICA A TEZEI.doc
  2. Electronic final doctoral thesis.
  3.  Application for public defense with the exact date of defense (at least 25 calendar days before the date of defense) A 9 request for public defense.doc  Important: The proposed date for the public defense may NOT be earlier than the date previously estimated in the declaration of submission of the thesis on the platform (art. 31, p. 13 – Institutional Regulation for the organization and functioning of doctoral studies 2024)
  4. CVs of the members of the proposed committee - dated and signed (at least 25 days before the date of thesis defense)
  5. Final reports of the members of the commission – dated and signed 
  6. Electronic form regarding the public defense of the thesisFORMULAR anunt privind sustinerea tezei de doctorat.doc
NOTE: In order to obtain the acceptance of public defense, all documents are brought to the secretariat together and on the same day. The lack of any of these documents leads to the impossibility of public support!

STAGE IV – CONFIRMATION OF THE SCIENTIFIC TITLE OF DOCTOR (after the public defense of the thesis):
The doctoral student submits to the secretariat:


1. Thesis completion documents:

                -  Minutes of public defense of the thesisMODEL PROCES VERBAL DE SUSTINERE PUBLICA A TEZEI.pdf

                -  Thesis Publication Options Statement A 18_Declaraţie student doctorand - opţiuni publicare teză_En.docx


2. Electronic file (CD):

In each field (as the case may be) only one PDF file can be uploaded, electronically signed. If there are multiple files corresponding to that field, they are merged into a single PDF file that is then electronically signed.

1.  The doctoral student's file, in Word format;  fisa doctorandului Cd electronic.doc

2. Identity document

3. Birth certificate

4. Document certifying the change of name, if applicable

5. PhD student CV

6. Enrolment decision

7. Study contract (+ as appropriate – extension contract, grace, requests for change of title, requests for change of PhD supervisor)

8. Decision to appoint the Academic Guidance and Integrity Committee, for PhD students enrolled starting with the 2024-2025 academic year

9. Pre-defense request

10. Declaration of originality, on one's own responsibility

11. Similarity reports – 1 single PDF document (Resolution on similarity report issued before the pre-defense, signed by all members of the guidance committee and by the person designated by the SD to issue reports + Report 1 in full + Resolution on similarity report issued before the public defense, signed by the doctoral supervisor + Report 2 in full)

12. Acceptance report of the doctoral supervisor and the agreement of the members of the guidance and academic integrity committee concluded following the defense of the doctoral thesis (PV pre-defense)

13. Report drawn up by the doctoral school in order to validate the initiation of the procedure for the public defense of the doctoral thesis, after the end of the 90-day period of public consultation of the doctoral thesis, + documents attesting to the doctoral student's progress (PCS, PPUA)

14. CSUD decision by which validates the initiation of the procedure for the public defense of the doctoral thesis

15. Proposal of the doctoral supervisor regarding the composition of the defense committee

16. Decision on the appointment of the defense committee

17. Public defense request

18. Announcement regarding public defense

19. Certificate – thesis submission to the library

20. Official referee reports – a single PDF document

21. Doctoral supervisor report

22. Public defense minutes (typed with signatures, in extenso and the proposal for granting the doctoral degree)

23. Doctoral thesis summary (in Romanian and English)

24. Doctoral thesis

25. List of publications and conference participations signed by the doctoral student + Publications / evidence of conference participation in PDF format

26. Doctoral student's declaration regarding the option of publishing the thesis

Remarks:

* the documents on the CD will be named exactly as in the list presented above;

*on CD, the accepted format is PDF for each document, except for the PhD student file (Word format).

 

Comments on public support:

  • The public defense announcement must be dated (at least 25 days before the date set for the defense) and published on the website of the doctoral school together with the thesis abstract and the doctoral student's CV. The names of the members of the public support commission will be hyperlinked to their CVs.
  • the link where the announcement can be found on the Doctoral School website is sent to BSUD at least 25 days before the defense. BSUD posts the announcement on the http://www.uaic.ro/studii/studii-universitare-de-doctorat/sustinerea-publica-a-tezelor-de-doctorat/  and announces the support and form of financing to the Financial-Accounting and Human Resources Departments.